Virginia Chamber of Commerce Privacy Policy
Effective Date: February 2026 

The Virginia Chamber of Commerce is committed to protecting the privacy and security of the individuals and organizations we serve. Whether you engage with us as a member, event attendee, survey participant, policy partner, or visitor to our website, we understand that the information you share with us is important.  

This Privacy Policy explains our approach to collecting, using, and safeguarding that information so you can feel confident in how it is handled. We interact with leaders and stakeholders across Virginia and beyond, and in doing so, we collect personal information to support our mission of advocacy, business leadership, and statewide economic development. This includes information submitted through our websites, digital communications, newsletters, event registrations, surveys, and other online or electronic interactions.  

Our digital platforms operate under U.S. privacy laws, and depending on where you live, additional protections may apply. If you are a Virginia resident, you may have specific rights under the Virginia Consumer Data Protection Act. Please see the section titled “Your Virginia Privacy Rights” for details. If you are a California resident, you may have additional rights under California privacy law. These are outlined in the section titled “Your California Privacy Rights.”  

Our approach is to explain what information we collect, why we collect it, how we use it, and the choices you have regarding your data. By using our website, registering for an event, subscribing to communications, or otherwise providing information to us, you acknowledge and agree to the practices described in this Privacy Policy.  

We may occasionally update this Policy to reflect new legal requirements, new tools or technologies, or changes in how we operate. When updates occur, the revised version will appear on this page with a new effective date. For major updates, we will make an effort to provide clear notice through our website or other communication channels. We encourage you to check this page periodically to stay informed about how your information is handled and the rights available to you. 

Information We Collect
We collect information to operate our programs, provide services, communicate with stakeholders, and improve our offerings. 

1. Information You Provide Directly
   This may include:

• Name, title, organizational affiliation, and contact details 

• Email address, mailing address, and phone number 

• Event registrations and attendance information 

• Survey responses (including Blueprint Virginia surveys) 

• Newsletter subscriptions and publication downloads 

• Requests for support or information 

• Uploaded files, comments, or form submissions 

• Limited payment information processed securely by third-party processors (we do not store full credit card numbers) 

2. Information Automatically Collected

We and our technology partners may automatically collect information when you use our Website, including: 

• IP address, general location, browser type, device type, and operating system 

• Pages viewed, clicks, scroll activity, and usage patterns 

• Search terms and referring websites 

• Interaction with emails (opens, clicks) 

• Device identifiers and session information 

• We use cookies, pixel tags, web beacons, local storage, and similar technologies to enable website functionality, maintain security, improve user experience, perform analytics, enhance email effectiveness, and personalize content when appropriate. You may adjust your browser settings to refuse cookies, but some functionality may be affected. 

3. Information from Third Parties
   We may receive information from:

• Email delivery and analytics providers 

• Payment processors (transaction confirmations only) 

• Web analytics tools, such as Google Analytics or similar services 

• Social media platforms you use to interact with us 

• Publicly available sources related to your role or organization 

How We Use Your Information
We use personal information to: 

• Operate, maintain, and improve our Website and digital services 

• Register individuals for events, programs, and briefings 

• Deliver newsletters, alerts, publications, and policy communications 

• Manage stakeholder relationships, member networks, and contact lists 

• Conduct surveys and research, such as Blueprint Virginia stakeholder engagement 

• Respond to inquiries or support requests 

• Identify trends and improve user experience 

• Protect the security and integrity of our systems 

• Comply with legal obligations 

• Communicate information about events, initiatives, and opportunities that may interest you 

We will only use your information for the purposes for which it was collected unless otherwise permitted by law. 

How We Share Your Information
The Virginia Chamber does not sell personal information and does not share personal data with sponsors or partners for their own marketing purposes. We may share information only with: 

• Service providers that assist with website hosting, analytics, email delivery, payment processing, IT support, and security 

•  Professional advisers, such as legal or accounting firms 

• Government or regulatory entities when required by law 

• Successor organizations in the event of a restructuring 

• Providers of embedded tools (e.g., Google Maps, YouTube) when you interact with such integrations 

We may also share aggregated or de-identified information that cannot reasonably identify individuals. 

Your Choices 

Email Preferences
You may unsubscribe from marketing or promotional emails using the link included in each email or by contacting info@vachamber.com. You will still receive transactional messages such as event confirmations and essential notices. 

Cookies and Tracking  

Our website uses cookies and similar technologies to support basic site functionality, understand how visitors use our site, and improve user experience. By using our website, you consent to this use. Cookies may collect information such as your browser type, device information, pages viewed, and general usage patterns.  

We may also use standard analytics tools, such as Google Analytics, to help us understand website performance. If you prefer not to accept cookies, you can adjust your browser settings to block them or alert you when cookies are being placed. Some features of the site may not function properly without them. We do not use cookies for targeted advertising, and we do not sell or share information collected through cookies. 

Your Virginia Privacy Rights
Virginia residents may have rights under the Virginia Consumer Data Protection Act (VCDPA). Depending on how the law applies to the Virginia Chamber, you may have the right to: 

• Confirm whether we process your personal data 

• Access the personal data we hold about you 

• Correct inaccuracies in your personal data 

• Request deletion of your personal data, subject to legal requirements 

• Obtain a copy of personal data you previously provided in a portable format 

• Opt out of targeted advertising or profiling (if applicable) 

The Virginia Chamber does not sell personal data. 

To submit a privacy-related request, contact us at:
Email: info@vachamber.com
Phone: (804) 644-1607 

Your California Privacy Rights (CCPA/CPRA) 

While the Virginia Chamber of Commerce is a nonprofit organization and therefore not directly subject to the California Consumer Privacy Act (CCPA) or the California Privacy Rights Act (CPRA), we voluntarily provide the following disclosures to support transparency for California residents. 

If you are a California resident, you may request the following information about the personal data we have collected from or about you: 

Categories of Personal Information We May Collect
We may collect personal information described elsewhere in this Privacy Policy, including: 

• Identifiers (such as name, email address, mailing address, phone number) 

• Professional or employment-related information (such as your title, organization, or affiliation) 

• Internet or device activity information (such as browsing activity on our website) 

• Information you provide through event registrations, surveys, or form submissions. 

Audio or visual information voluntarily provided to us (for example, event photos) 

The Chamber does not sell personal information and does not share personal information with sponsors or partners for their independent marketing purposes. 

California Resident Rights
If you reside in California, you may have the right to: 

• Request to know what categories of personal information we collect 

• Request access to specific pieces of personal information we hold 

• Request correction of inaccurate information 

• Request deletion of personal information, subject to legal and operational exceptions 

• Request information about how we share or disclose personal information 

• Opt out of the sharing of personal information for cross-context behavioral advertising, if applicable 

• Not be discriminated against for exercising privacy rights 

How to Submit a Request (California Residents)
To exercise your rights, you may contact us at:
Email: info@vachamber.com
Phone: (804) 644-1607 

We may need to verify your identity before fulfilling your request. If you submit a request through an authorized agent, we may require additional documentation to validate the agent’s authority. 

We may require verification of your identity before fulfilling your request. If we deny your request, you may appeal by emailing info@vachamber.com with “Privacy Appeal” in the subject line and a description of your reason for appeal. 

Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this Policy or as required by law. When information is no longer needed, we take steps to delete, de-identify, or anonymize it in accordance with our data retention practices. 

Data Security
We use reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, alteration, disclosure, or loss. However, no method of transmission over the internet is entirely secure, and any transmission is at your own risk. 

Do Not Track
Our Website does not currently respond to browser “Do Not Track” signals. You may limit tracking by disabling cookies. 

Third-Party Websites
Our Website may link to third-party sites or services. We are not responsible for the privacy practices of those websites. Their policies govern their data collection and use. 

Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted to the Website with a new Effective Date. Continued use of our Website indicates acceptance of any changes. 

Contact Us
Virginia Chamber of Commerce
Attn: Privacy
919 East Main Street, Suite 900
Richmond, VA 23219
Email: info@vachamber.com
Phone: (804) 644-1607